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Performs various accounting functions which contribute to the unit's objectives, including customer service, quality assurance, special projects and disseminating documents and data.

• Monitors the federally required post-award subcontract. Ensures subcontract database is current and complete. Reviews subcontract invoices for accuracy. Collects additional documentation required for higher risk sub-awardees. Responsible for federal funding accountability and transparency act reporting for all subcontracts.
• Ensures the financial integrity of restricted grant and contract funds by maintaining and reconciling fiscal activity throughout the project life cycle. Ensures compliance with University, federal and sponsoring agency policies. Performs complex and detailed reconciliations. Responsible for analyzing and approving audit risk expenditures.
• Ensures required reports meet sponsoring agency requirements. Reviews and interprets award terms and conditions to accurately and timely set-up awards in the financial database.
• May be responsible for the document scanning process including auditing, editing and verifying the electronic records for quality record retention. Works with the information technology department scanning team to provide feedback for upgrades and testing.
• Responsible for assuring all grant procurement card statements and expense documents are received. Ensures all documentation meets the University policy along with federal and other sponsor requirements. Responsible for updating database to reflect statements received. Provides notifications to procurement card holders who are delinquent with documentation.
• Responsible for maintaining accuracy when entering earnings distribution data into the financial database. Ensures the effort certification reporting technology system is kept current and project statements are confirmed according to policy.
• Responsible for the centralized billing process in financial database. Provides general ledger expenditure detail to others in the department for review and approval.
• May assist with training sessions for staff, and the preparation of annual financial audit reports.
• May verify that expense reports are signed by the appropriate personnel.
• Assists with post-award closeout process for each project, and other special projects as assigned.

Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.

• Some college coursework from an accredited institution.

• One year’s relevant experience.
• Professional accounting or financial experience.
• Accounting system experience.
• Working knowledge of database applications, word processing and spreadsheets.
• Strong oral and written communication skills.

• Bachelor's degree in related field from an accredited institution.

• Three years' relevant experience.
• Proficiency with databases and spreadsheets.
• Financial database experience.
• Knowledge of higher education financial policies and procedures.

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.

Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Revised: 2022-11-16