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What is a hybrid session?

Hybrid sessions are scheduled in classrooms with large screens, cameras and microphones. Participants in these sessions may present on the ground in Kalamazoo (livestreamed for remote attendees) or online (displayed on the screen for in-person attendees). During the discussion period, remote attendees will be able to ask presenters questions directly or join the conversation over text by using the chat box. A presider will be present in the classroom to take questions from in-person attendees.

Why aren’t all sessions offered in a hybrid format?

Our staffing and our classroom technology are both limited. We want to ensure that the hybrid sessions run smoothly rather than try to host more than we are capable of at this time. Future Congresses may be able to support additional hybrid sessions.

Will there be any technical support?

Confex tech support personnel will monitor all virtual and hybrid sessions. They will be able to help troubleshoot issues like having problems logging on to the meeting site or sharing slides over Zoom. Congress personnel will be available to help in-person attendees connect to wifi and use classroom A/V technology.

Will sessions be recorded?

If all participants in a virtual or hybrid session agree, the session will be recorded and made available to Congress attendees for a limited period of time after the Congress. In-person sessions will not be recorded.

If I plan to attend Congress in person, can I still go to virtual sessions?

Yes! We expect that most in-person attendees will wish to participate in one or more virtual sessions. To attend a virtual session, you will need an internet connection and a device such as a laptop, tablet or smartphone. Free wifi will be provided on the campus of Western Michigan University for all registered attendees.

Rooms (for up to 8 participants) are available in Sangren Hall to reserve for participation in virtual conference sessions.

Attendees without laptops can attend virtual sessions in the Waldo Library computer labs (bring your own headphones). Please be considerate of others in your vicinity and use headphones whenever listening to virtual sessions.

Can I present a paper at the Congress that I've already given or published somewhere else?

All papers are expected to present unpublished original research never before offered at a national or international conference.

Can I propose multiple papers?

You are invited to propose one paper (as a sole author or as a co-author) for one session of papers. You may propose a paper for a sponsored or special session or for the general sessions, but not both. You may propose an unlimited number of contributions to roundtables and poster sessions, but you will not be scheduled to actively participate (as paper presenter, roundtable discussant, poster author, presider, respondent, workshop leader, demonstrator or performer) in more than three sessions.

Who is eligible to present at the Congress?

All those working in the field of medieval studies, including graduate students and independent scholars and artists, are eligible to give a paper, if accepted, in any session. However, enrolled undergraduate students may only give a paper, if accepted, in the “Papers by Undergraduates” special sessions.

How many times can I "appear" at the Congress?

Each participant may give only one paper (as sole author or co-author). Plenary and Reception of the Classics in the Middle Ages lecturers may give another paper in addition to their lectures, for a total of two papers. You may appear as an active participant (paper presenter, roundtable discussant, poster author, presider, respondent, workshop leader, demonstrator or performer) in a maximum of three sessions. Organizers may organize as many sessions as the committee approves.

How can I get a printed copy of the Congress program?

The Medieval Institute sends Congress programs beginning in February to all U.S. addresses on its active mailing list via bulk mail but limits the initial international mailing of programs (including Canada) to individuals whose names appear in the program for that year. In-person attendees registering after Apr. 15 and international attendees who did not receive a program in the mail will be able to pick up a copy of the printed program on site.

Are lactation rooms available?

The Medieval Institute provides designated lactation rooms. More details will be posted as they become available.

I'm traveling with my child(ren). Is child care available while I'm in sessions?

Arrangements for child care are the responsibility of the parent(s). We recommend that you go directly to , which background checks its caregivers. Account creation is required.

I have limited mobility. How can I get around campus?

Congress locations are located on the hilly campus of Western Michigan University. Medieval Institute shuttle buses provide transportation among Congress locations.

Are the dorms wheelchair accessible?

The Western Heights complex is fully wheelchair accessible. 

The Goldworth Valley complexes have a limited number of wheelchair accessible rooms, assigned upon request and available on a first-come, first-served basis. Please include your request for an accessible room in the notes field when registering for the Congress. Find more about on-campus housing options here.

How can I get to Kalamazoo?

Kalamazoo is located at the crossroads of Interstate 94 and US Route 131 in Southwest Michigan, roughly halfway between Chicago and Detroit. Learn about your travel options here.

I'm staying off-campus. How can I get to campus from my hotel?

The Medieval Institute provides shuttle service to campus and back from the Radisson/downtown.

Where can I park on campus?

Free parking for Congress attendees is available in selected parking lots near Congress venues on campus for all registered participants. Please do not park at meters or in prohibited areas.

How can I get around campus to attend sessions?

The Medieval Institute provides shuttle service to Congress locations.

How can I help support the Congress?

There are several ways you can support the Congress!

Nominate yourself as a contributing reviewer to evaluate proposals for sponsored and special sessions. Contributing reviewers hold two-year terms and we accept self-nominations each year in the spring. Applications will open at a later date.